Continuity Planning?

Considering again to Monday 16th March 2020 I keep in mind getting up early. I used to be attributable to go to certainly one of our houses in Tewkesbury. I used to be nearly to go away the home when an electronic mail landed from a senior Director telling us all to ‘Maintain’ all visits and be prepared for a convention name that morning. Sure, this was the beginning of the ‘Lock Down’. With the good thing about hindsight, how prepared have been we for what was about to occur subsequent?

Our administration workforce had already undertaken varied strategic planning workouts. On the 16th March, a ‘’strategic govt workforce’’ was established and a planning and response process produced – that is nonetheless a dwell doc.

Workplace based mostly workers have been then requested to do business from home. Inside a couple of days we obtained stories {that a} member of workers based mostly at house had hit their head on a shelf. Possibly time for a DSE evaluation maybe? ‘We might see it was time to leap into motion’

So how did we reply?

One of many first H&S challenges we encountered was the variety of contractors who is likely to be visiting our houses. All non-essential visits had been stopped. LOLER inspections introduced us with a couple of extra challenges. LOLER engineers would usually have entry to all areas all through our houses. We deemed this ought to be classed as an important go to and determined the easiest way ahead can be to minimise the ‘’actions’’ undertaken by the engineer inside every house. We determined to allocate an space/lounge for the engineer to work in and all tools can be dropped at them, checked and put again in situ. This is able to preserve social distancing measures and minimise the danger of cross contamination points inside the house.

When it comes to Residence working, the Well being and Security workforce have developed a 2 web page self-assessment which now combines DSE, lone working and hearth security. It’s simpler to make use of in its present type and much more streamlined.

Laundry – we’ve reviewed our procedures and produced a Commonplace Working Process (SOP) to assist handle issues regarding contaminated gadgets

Cleansing – Provide points meant we would have liked to work shortly to supply completely different sanitizers and undertake new COSHH danger assessments which are actually in place.

When it comes to cleansing rooms with confirmed or suspected Covid -19. A Commonplace working process was additionally produced.

Sustaining hearth security is a crucial challenge for all care suppliers at the moment. We had a lot of houses with on-going enchancment plans in place which have been recognized in a Fireplace Threat Evaluation. To assist minimise the onsite visits to the houses by contractors, the workforce carried out a assessment of all dwell/ongoing hearth danger evaluation actions. Every motion was assigned a RAG (pink, amber or inexperienced) score. This helped us to determine any works classed as important (security crucial). Contractors will now solely be permitted to attend websites to finish the remedial works the place the works are deemed Security crucial.

RIDDOR reporting of Covid-19 is now reportable as a illness. That is efficient from the 5th April. The problem for us: If a member of workers did develop Covid-19, how would we all know it was because of office publicity? We’ve got since developed a screening questionnaire, to assist determine when a report is in actual fact vital

Fireplace & Rescue Companies have been beginning to contact us each by way of the H&S Workforce and regionally on to our houses. Completely different ranges of issues have been raised by completely different Fireplace & Rescue Companies concerning their deliberate response to 999 calls. They have been conscious of the dangers related to Covid 19. The fireplace service needed to make sure the security of their crew. They’d need to know the variety of constructive Covid-19 instances and likewise suspected instances earlier than they have been capable of reply. We’ve got agreed working protocols in such an occasion that preserve security for all.

Lastly, we’re opening a lot of new construct houses which we might examine and assist with the registration/opening. We agreed that such inspections may very well be undertaken remotely with assist occurring just about.

The previous few weeks have been actually difficult. Instances are certainly unprecedented. We’ve got been introduced with a lot of questions that we didn’t instantly have a solution to. At instances we’ve been requested to make the not possible, doable. What mattered then was that we have been decided to discover a resolution, which made sense and ensured some type of enterprise continuity.

Now trying ahead, I’m certain there shall be a complete host of latest challenges and likewise new questions. We’ll proceed to supply the assist and recommendation as and when it’s wanted as we’ve at all times executed earlier than and we are going to try to grow to be much more ‘’resolution focussed’’ alongside the best way

Seemingly there are solutions to most questions, however solely if you’re dedicated to discovering them.

Why can we do that job I hear you ask? As a result of security – saves lives and has by no means been extra essential.

Andy Hollingshead (H&S Supervisor), Lisa Harris (H&S Supervisor) and Paul Mason (H&S Director).

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